Guest list
Your guest list, always tidy.
Households, plus-ones, and final numbers in one calm place. Paste a messy spreadsheet and let smart import sort the names for you.
Last updated May 2026
What does a wedding guest list manager do?
A guest list manager is the single source of truth for who is invited to your wedding. Instead of juggling a spreadsheet, your notes app, and a few group chats, you keep one organized list that everyone helping can see. It holds names and contacts, groups people into households, and tracks who is invited to which event.
As replies come in, it ties each guest to their RSVP status, meal choice, and dietary notes, then rolls everything up into running counts. For a multi-day wedding, that means a clean headcount for each event, not one big number that hides who is actually coming to what.
What should you track for each guest?
A few fields per guest keep your planning calm from save-the-dates through the final headcount:
- Household: group partners and families so they share one invite.
- Contact: an email or phone so invites and reminders reach them.
- Events invited: which celebrations each guest or household is asked to.
- RSVP status: going, declined, or still awaiting a reply.
- Meal & dietary: their chosen meal plus any allergies or restrictions.
- Plus-ones: whether they bring a guest, and that name once you know it.
Track these in one place and the rest, invites, reminders, and counts, takes care of itself.
One clean list
Every guest, grouped by household, at a glance.
See your whole list in one calm view, grouped by household with every RSVP at a glance.
- Grouped by household, not loose rows
- RSVP status on every guest
- Plus-ones and per-event invites
Smart import
Paste a messy spreadsheet, get a clean list.
Copy your guests from anywhere, even a half-finished spreadsheet with everything jumbled together.
- Paste from any spreadsheet
- AI sorts names, emails, and households
- Partners and families grouped for you
patel family (priya, raj),priya@…
Final numbers
Final headcounts for every event, ready to share.
Because guests are grouped by household and invited per event, your counts stay honest.
- Running count per event
- Meal totals for catering
- One source of truth to share
How the guest list manager compares
A general comparison with most free wedding website builders. Many track households and meals; the smart spreadsheet import and per-event grouping are where OfficiallyTogether saves you the most time.
| OfficiallyTogether | Most free builders | |
|---|---|---|
| Households & plus-ones | ||
| Smart import from a spreadsheet | ||
| Per-event grouping | Some | |
| Meal & dietary tracking | ||
| Final headcounts |
Common questions
You can build your guest list a few ways: type guests in one at a time, add them as whole households, or paste a spreadsheet and let smart import sort it. Either way, you end up with a tidy list grouped by household, ready to invite to the right events.
Yes. Smart import lets you paste a messy spreadsheet, and the built-in AI sorts the names, emails, and households for you. It groups partners and families together and flags anything unclear, so you are not retyping hundreds of rows by hand.
Guests are grouped into households, so a couple or a family with kids stays together with one invite and one set of events. You can give a guest a plus-one, name that person when they are known, and keep everyone tied to the right household for clean counts.
Yes. Each guest can have a meal choice and dietary notes, gathered when they RSVP or added by you. Everything lives on the guest list and totals up by option, so your caterer gets accurate numbers without a separate spreadsheet.
Yes. Because guests are grouped by household and invited per event, the manager shows a running headcount for each event, such as the mehndi, ceremony, and reception. As replies land, you get final numbers per event to hand to your venue and caterer.
Yes. You can share access so a partner, parent, or planner helps keep the list current. Edits stay in one place, so there is a single source of truth instead of three slightly different spreadsheets going stale in different inboxes.
Get your guest list in order.
Free to build and free to share. Add only the extras you want, whenever you want them.
No credit card required.